Data collection for a CCF can involve multiple departments, from operations teams to procurement. Preparing your team and assigning clear roles can streamline the process, reduce errors, and ensure everyone knows what’s expected.
1. Identify Key Contributors
Start by identifying the departments or individuals responsible for each Scope:
Scope 1: often handled by facilities or maintenance teams.
Scope 2: often managed by finance or facilities.
Scope 3: often requires input from procurement and logistics teams, and suppliers.
Tip: use our Data Collection Checklist template to assign responsibilities.
2. Communicate Data Needs and Deadlines
Once roles are assigned, make sure each team understands what data they need to provide and when. Early communication helps ensure no one is caught off guard.
Tip: hold a kickoff meeting to walk through the data requirements and deadlines with each department, and share the Data Guide as an introductory resource.
3. Set Up a Centralised Data Collection System
Alongside the Data Collection Checklist, using a shared folder or digital platform can keep everyone organised and make it easier to track progress. This also simplifies the review process.
Tip: create a shared folder or use a collaborative platform where each team can log their data. Set permissions to allow everyone to view and add data but restrict editing access to avoid accidental deletions.
4. Establish Regular Checkpoints
Data collection can take time. Regular check-ins help teams stay on track and allow for early identification of any issues.
Tip: Schedule weekly or biweekly check-ins with each team to discuss progress, troubleshoot any issues, and answer questions. Ensure that each dataset has a person responsible for reviewing the data, and sense-check any quantities.
5. My Emissions are here to support!
Not everyone on your team may be familiar with carbon accounting, and our mission at My Emissions is to support in the onboarding and data collection as best we can.
Tip: share this Help Centre with all involved team members, and encourage usage of the AI assistant and live chat with the My Emissions team. Contact your My Emissions Account Manager to arrange any training or troubleshooting sessions with your team.